Contract position: Exhibition Registrar

Contract Position

Job Description

The Greenwich Historical Society seeks applications for a Contract Exhibition Registrar. The successful candidate will provide project support for an exhibition of artworks by American Impressionist painter John Henry Twachtman, to take place at the Greenwich Historical society October 2021-January 2022.

Reporting to GHS’s Curator of Exhibitions and Collections, the Exhibition Registrar will work as an Independent Contractor, managing the logistical details and shipping arrangements of approximately 20 loan artworks from museum and private collections. This is a part-time, flexible position contracted for a total of 500 hours, averaging to approximately 15-20 hours/week, beginning March 2021 and ending January 2022.

This position may be worked remotely for the majority of the contract term, although the Exhibition Registrar will be required to assist on-site during for several days during exhibition installation in late September 2021, and de-installation in mid-January 2022


  • Obtain estimates and book fine art crating and shipping for artworks in accordance with requirements provided by Museum and private lenders;
  • Liaise with Museum lenders and GHS staff to book travel and accommodations for loan couriers;
  • Maintain up-to-date records on loan stipulations and requirements, including credit lines, image use rights, and insurance values;
  • Provide project support as needed for the exhibition catalogue, including securing image rights and credit lines;
  • Coordinate calendars and project details with GHS Curator, Director, Exhibition Designer(s) and art handlers;
  • Track shipping and art handling expenses and make periodic reports to GHS Curator and Director.
  • Other exhibition-related project coordination as required.

During exhibition installation:

  • Assist GHS Curator and art handlers in receiving of loan deliveries.
  • Complete artwork condition reports.
  • Other installation tasks as required.

Qualifications & Requirements:

  • A minimum of 2 years of experience working as a registrar or in collections management with demonstrated experience handling complex fine art loan logistics.
  • Bachelor of Arts degree required; Master of Arts degree in Art History, Museum Studies or other relevant field preferred.
  • Experience with industry practices in fine art packing and shipping protocols, and best practices in art handling essential.
  • Experience creating condition reports according to industry standards required.
  • Ability to track and share project details remotely and access to reliable internet and video conferencing platforms (e.g. Zoom).
  • Highly organized and detail-oriented, with excellent communication skills.
  • Must be available to work on-site at the Greenwich Historical Society’s Museum & Library in Cos Cob, Connecticut for period of 1-2 weeks during the exhibition installation in late September 2021 and de-installation in mid-January 2022.

To apply, please send a cover letter, resume and contact information for three references to (subject line: Contract Exhibition Registrar), by March 15.